Guidelines for 928OC Event Support

Ed if you have a question about your membership you could contact Jim Willman at 928OCmembershipATaustin.rr.com

I think he would have the info to answer your membership question.

Marc

Marc White;16265 wrote: I guess it's true. What ever you do can be misunderstood and misconstrued by anyone at anytime.

No we don't give a damn about a "full accounting" if we don't have any financial responsibility. In doing the first one (and second one) I submitted it publicly just so others could see what was spent on what but for no other reason than to give info to the community (so others could pick and choose NOT to spend all I spent!). It would be great if others would do this but *if* they get their nose out of joint at the suggestion then screw it, who cares really?!

So forget the FULL ACCOUNTING (I think I speak for the Board and any common sense members). Also, in my opinion, FORGET the $28 membership "donation" to your Club. Forget the horrible accounting burdens in "collecting" this from attendees for your Club and forwarding it on. All the embedding talk and surreptitious charging of fees has put me off this, expletive deleted. No we don't want a "tiered" strategy unless the organizers desire that. I think simple is always better when it can be achieved... It used to be a good idea and a great way for an organizer to actually do something good for the Club (and hence, its members).

Go with whatever suits you when setting up the event but you might please try to actually do something good for the community and the Club and us members. Maybe provide the Club or the community the financial info if you wish to share the info. Maybe try to be a more positive force in the Club. Maybe try to suppress the griping and bring some positive input to the discussion.

I'll look at the Guidelines piece again and put some revisions to the Board.

Marc

Hi Marc,

I went back and re-read the "guidelines" for the 3rd or 4th time. For the most part, I think they basically put in writing what has been the club's event policy all along. I hope my previous comments didn't come across too harshly, as overall, I think Gary and the board have done a great job developing them.

Unless I am mistaken, these seem to be the primary additions (at least in writing) to the club's historical stance on hosting events:

All meets and events submission
*Vendor participation and policy
*Insurance - is it required and if so, has it been obtained

OCIC
*Suggestion of at least 2 day event, preferably over a weekend
*Recommendation of not holding event in the same geographic area more often than every three years
*Request to submit financial summary

I think what you're saying is these "guidelines" are just that - "guidelines". As long as that's all they are, I don't have any problem with them - even the request for a "financial summary". Sounds to me like the board would find the following financial summary to be acceptable:

• We raised X amount from fees, sponsorship, donation, etc
• We spent Y amount with the biggest items being...
• We made or lost Z amount, and here's the biggest reason why blah, blah, blah

To me, that's a reasonable expectation if the use is solely educational to help future organizers with their planning. As you know, there have been requests for financial information in the past based on groundless accusations of wrongdoing - I don't think such requests should merit much of a response other than a reminder that the club's financial involvement begins, and ends, with the donation of cash support and/or OC branded items. All financial risk is borne by the organizers, and any request for detailed financial information should be directed to them to respond however they see fit.

Anyway, those are my thoughts, not that I really have a say in this. Again, I hope my previous comments didn't come across only as criticism, as I certainly didn't intend them that way and overall I think the board is headed in the right direction with these "guidelines". Thanks!

Jarrod

JWise;16270 wrote: As you know, there have been requests for financial information in the past based on groundless accusations of wrongdoing

Jarrod,

Just a data point;
The accusations were not made by the board, or any member of the board. The request for financial information was also not requested by the board.

As Gary stated, the policy of the 928 OC has always been that events should be profitable, so as to allow them to continue on year after year.

During my 9 years as president we never asked for an accounting from an event. We only asked the names of those in attendance, so as to determine if we were serving 928 OC members and were attracting new 928 OC members, when considering whether our sponsorship dollars were well spent and similar action would be justified in the future.

Stan.Shaw@Excell.Net;16272 wrote: Jarrod,

Just a data point;
The accusations were not made by the board, or any member of the board. The request for financial information was also not requested by the board.

As Gary stated, the policy of the 928 OC has always been that events should be profitable, so as to allow them to continue on year after year.

During my 9 years as president we never asked for an accounting from an event. We only asked the names of those in attendance, so as to determine if we were serving 928 OC members and were attracting new 928 OC members, when considering whether our sponsorship dollars were well spent and similar action would be justified in the future.

Stan,

My apology, I should have been more clear - it was not the board that I was referring to.

Thanks,
Jarrod

Jarrod,

Just a data point;
The accusations were not made by the board, or any member of the board. The request for financial information was also not requested by the board.

As Gary stated, the policy of the 928 OC has always been that events should be profitable, so as to allow them to continue on year after year.

During my 9 years as president we never asked for an accounting from an event. We only asked the names of those in attendance, so as to determine if we were serving 928 OC members and were attracting new 928 OC members, when considering whether our sponsorship dollars were well spent and similar action would be justified in the future.

email from Stan Shaw dated - 8/11/12 at that time SHAW was President of the OC.
Roger,

Will a final account be provided on the OCIC 2012? We will want to ensure members know the cost of the event.
I recall in 2009 there were new members signed up, but I have only heard of 1 from the 2012 event.
I recall in 2009 there was money returned to the 928 OC, but this year, while the 928 OC provided far more funding ($2800), I have not heard of any money being returned.

We will want to make sure the members are aware of the cost of the event to the 928 OC and the number of members served. As the annual dues for each member, after all other programs is something less than $15, a $2800 annual cost would represent the available funds from nearly 200 members, while only serving perhaps 10% of the members.

Of course many of my numbers are conjectures, as we have not received an accounting.

This email and the responses caused me to resign as a trustee of the OC - I continue to waste time on Stan Shaw and his lies for the good of the OC. I am happy to provide copies of the actual emails and the replies if anyone wishes to see them.

Marc with respect if you were in touch with the 928 community you would have a much better understanding of what the current thinking of the 928 community AT LARGE has of the OC and their rules.

Roger Tyson;16286 wrote: email from Stan Shaw dated - 8/11/12 at that time SHAW was President of the OC.
Roger,

Will a final account be provided on the OCIC 2012? We will want to ensure members know the cost of the event.
I recall in 2009 there were new members signed up, but I have only heard of 1 from the 2012 event.
I recall in 2009 there was money returned to the 928 OC, but this year, while the 928 OC provided far more funding ($2800), I have not heard of any money being returned.

We will want to make sure the members are aware of the cost of the event to the 928 OC and the number of members served. As the annual dues for each member, after all other programs is something less than $15, a $2800 annual cost would represent the available funds from nearly 200 members, while only serving perhaps 10% of the members.

Of course many of my numbers are conjectures, as we have not received an accounting.

This email and the responses caused me to resign as a trustee of the OC - I continue to waste time Stan Shaw and his lies for the good of the OC.

Marc with respect if you were in touch with the 928 community you would have a much better understanding of what the current thinking of the 928 community AT LARGE has of the OC and their rules.

Roger,

I know reality is a struggle for you.... Any reasoning person can see from the above post that I was asking for accounting of attendees (in some cases members) to understand how many people were served by our $2800 expenditure.

The board is quite aware of your constant poisoning of the 928 community against the 928 OC. Just like the above re-post, you attempt to deceive others. No different than the other day, when you suggested I said something would "never" happen. In that case you didn't even attempt to deceive with a mis-statement but rather said you wouldn't proceed any further.

You also claimed I "changed rules" but provided no evidence.

You tactics of making unsubstantiated statements is quite consistent, and to any thinking person quite obvious. Just keep posting, it only serves to prove my point.

P.S. Don't misstate why you are no longer on the board.