Guidelines for 928OC Event Support

Greg my intention was not to be negative at all but to try and bring some perspective into the discussion in an effort to help the OC.
The OC should be actively campaigning to get a person/group to hold an event or on an even grander scale an OCIC Event. They should not be setting Rules/Guidelines that in any way dissuade anyone from taking on this momentous task.
Having NO financial involvement in the event apart from sponsorship (like any other sponsor) then requesting full financial accounting does not make any sense at all. What business is it of the OC???
To embed membership requirements costs any organizer money. The OC gets the $28 but the organizer loses between 2.5% and 5% on the transaction on the money transfer. Why would anyone want to do that??
For the OCIC in Wichita I was able to get a "good" friend to set up our successful web site at a cost of about $450 IIRC. So additional costs are present to be able to take the membership payments. Talk to James Willman and ask him what fees are paid on membership payments if you do not believe me.
The OC should be asking a potential organizer WHAT they can do to ensure the OC name is linked in some way with a 928 centric event not laying down "SPIKES" in the road that prevent that ever happening.
Yours trying to be positive.
Roger

Forever the need to rewrite history with false statements, eh Roger?

How quickly your addled brain forgets the history - an example of your rhetoric ---

This is the first time the 928 OC has expended $2800 on an event. It is important for the member to know what the value of it is. When 20 members have an event that is provided $300, they get what the put in, so there is no issue. When @50 members have an event that cost the club $2800 they are taking far more of their share of the 928 OC resources, and the members who do not attend should understand that, particularly when there is indicators that a change in the leadership plans on throwing this as an annual party for the few that attend.

One of your more polite statements - I have plenty more if you wish to extend your "forgetfulness"

Roger Tyson;16221 wrote: How quickly your addled brain forgets the history - an example of your rhetoric ---



One of your more polite statements - I have plenty more if you wish to extend your "forgetfulness"

It is your addled brain Roger, you posted:
"So you are happy to put forward a couple of thousand $ to cover a dinner or other function at an event even though it was stated publically that this would never be allowed to happen again after the dinner was sponsored by the OC at Wichita - your super leader Stan Shaws words not mine. Not exactly what I read in your rules and regs. However good to hear that you will now do this."

Then in support of it, you post some irrelevant post.
You will not find that I posted what you now claim.
I did not post something would "never" happen.

I expect nothing more of you then negativity and lies.

hb4;16219 wrote: Malcom....
The fee is not mentioned in the Guidelines but perhaps because it's not a 'guideline', but a 'requirement'. Otherwise, wouldn't we expect to see the guidelines revised?

I suppose it would have to be added to the attendance fee - I can't imagine where else it would come from unless a sponsor wanted to pick it up. All in all, it seems very strange.

Glad you're in discussions, in any event.

Perhaps any Club member that is chosen to plan and produce an OCIC should then be appointed by the Board to be a Trustee for the year preceding the event to give both parties some perspective. Anyone willing to take on the OCIC to certainly has the skills, energy, and interest to qualify for the position in my book!

Bill, from the guidelines:

"A one year membership fee (currently $28) shall be embedded in the registration cost for all principal OCIC attendees. Club members current at the time of registration will receive one additional year added to their membership. Non-members at the time of registration will receive a membership application, and may obtain a one year membership for no additional charge by completing and submitting that form. Organizers will send these membership additions to the OC Membership Chair ASAP after the event, and remit the fees to the Club Treasurer as specified in the Finances section".

btw.......I was a trustee, thx

Malcom,
I see; it's the membership fee thing in the Guidelines. That's always seemed screwy to me. I think Marc pointed out that it was part of the fee for the first OCIC since not very many people were OC members at that time.

It's kind of like magazine subscriptions that send renewal notices halfway through the term so that if you get tired of the magazine you still have a year to go.

Two options for non-members makes more sense to me; one that has a surcharge over the members' fees to offset the OCIC support per member (so that the OC is not supporting non-members), and one that equals the member fee plus a membership. The OC is made whole and gets new members, the members fee is less so it encourages attendance, and the producer has an easier time getting attendees.

Thank you, Roger. That seems like a much more civil tone, and I appreciate it.

Regarding credit card, etc. processing fees, take a look at the example on the front page of the 928OC website . You can see the PayPal fee is added to the amounts and it even says "PayPal fees included" just to be clear.

To run an event, the organizer has to have some method, likely on-line, to collect the various fees from attendees. Once that's set up, the extra effort to collect the $28+fee from each primary registrant is minimal. From the event organizer's perspective, it's just a matter of including an additional $29 or $30 in the registration fee and explaining to the attendees that since this is an OCIC event, their 1-year new or extended OC membership is included in the attendance fee. According to Marc White, this is what was done for the Wichita OCIC events, and it did not seem to stir up complaints at the time. So, that's how the logic for embedding the renewal fee was explained to me when it came up during board discussions.

When the OC provides a large sponsorship I don't think it's unreasonable to ask for a post-event accounting. The OC board has a responsibility to the members to make sure that member funds are spent wisely, and being able to see the event's income and expenses is simply a way to have a written record of that.

Based on some of the other comments you made, it sounds like you may have in mind a completely different way that you think the OC should be handling OCIC sponsorship, but you haven't explained it yet. So, if you have a different and better approach, what is it?